Privacy Statement and Policy

What information do we collect about you, and why?

We collect personal data that you have consented for us to use as part of our work in:
• The history and appreciation of glass through seminars and other appropriate means.
• The understanding and appreciation of historical and contemporary glass.
• The study and collection of glass.
Our principal means of communication is by e-mail.

What we do with your information

We may wish to:
• keep you informed of developments such as news and events
• distribute communications
• inform you of developments in organisations with whom we work closely
• send you Annals of Congresses held by AIHV
We routinely review your information to ensure it is current and relevant. If these criteria no longer apply, the information is permanently deleted. You may inspect the data held on you at any reasonable time and may also correct, amend or delete some or all of the information held. Access requests should be made in the first instance via the Secretary of AIHV, by sending an e-mail to aihvsecretary@gmail.com.

Who we might share your information with

We will only ever share members’ details to arrange dispatch of our Annals of Congresses. Under no circumstances will your details be divulged to any other third party, even though they may already be in the public domain. This excludes provisions where we may be obliged to disclose under jeopardy of legal order or other such requirement.

How we keep your information secure

Your details, which extend no further than necessary to distribute material as described above, are held on a secure electronic storage and retrieval system to which only the General Secretary and the Treasurer have access. Paper records, for example hard copy membership
forms, are securely held then transferred onto the system before being securely destroyed. Telephone calls are not recorded. No information will be held outside the European Economic Area.

How long do we keep the information?

No longer than the duration of your membership, or until you tell us you do not wish to receive messages from us, whichever occurs first.
We may contact you at some juncture to ascertain you still wish to receive our output and that your details are accurate. And, of course, you may request your information to be deleted completely at any time.

Our website

www.aihv.org has no other function than to promote the work of AIHV and associated items of interest. Our website contains no confidential or restricted information and does not store any of your details. We do not knowingly use cookies in managing or processing your data.

Other websites

Our links pages may contain reference to other websites. Whilst every effort will be made to ensure the accuracy of our links, AIHV accepts no responsibility for external website content and this Privacy Statement applies only to our organisation.

Changes to our policy

We regularly review our Privacy policy and the accompanying statement may be modified from time to time to take account of changes. These will be posted on this page and will apply from the time we post them. This Policy was last amended on 25 May 2018.